vWork has an optional feature that enables you to set individual charge-out rates for Users and Equipment for both hours and mileage (distance traveled). Once set, you can have these rates automatically calculated and added to your invoice as a line item. This is valuable when you have skilled workers and specialized equipment.

Please email support@vworkapp.com to find out more about the optional 'Per-user invoice rate' feature and have this added to your account.

In this article

• Set up indivdual charge-out rates for each User
• Set up indivudal charge-out rates for each item of Equipment

Set up indivdual charge-out rates for each User

Once the optional 'Per-user invoice rate' is added to vWork, we remove the default that enables you to add standard rates to Users from the 'Finance' settings.  Instead, you now have the option to add individual 'Hourly' and 'Distance Traveled' rates to each user in their user profile in the User settings.

To set the 'Hourly' and 'Distance Traveled' rates for a User:

1. Go to Settings > Users > Users
2. Select the name of the worker and open their User Details.
3. Enter an hourly charge-out rate in the Hourly Rate field. In this example, the worker is charged out at $60 per hour.
4. Enter a rate per Kilometer or Mile in the Distance Rate field. In this example, the worker is charged out at a rate of $2.00 per kilometer.
5. Click Update to save.

Now that you have added the charge-out rates to your Users, set up your templates so they will automatically add these rates to a job invoice as line-items. This is explained in the article Automatically add hours and mileage as line items to invoices.

Set up indivudal charge-out rates for each item of Equipment

Once the optional 'Per-user invoice rate' is added to vWork, we remove the default that enables you to add standard charge out rates to Equipment from the 'Finance' settings.  Instead, you now have the option to add individual 'Hourly' and 'Distance Traveled' rates to each item of Equipment through the Equipment page.

To set the 'Hourly' and 'Distance Traveled' rates for an item of Equipment:

1. Go to Settings > Equipment. This is where Equipment is listed and you can add new equipment.
2. Select the Equipment item to edit its details, or
   click +Add Equipment to create a new piece of equipment.
3. Enter an hourly charge-out rate in the Hourly Rate field.
   In this example, the worker is charged out at a rate of $80 per hour.
4. Enter a rate per kilometer or Mile in the Distance Rate field.
   In this example, the worker is charged out at a rate of $2.00 per kilometer.
5. Click Update Equipment to save.

Now that you have added the charge-out rates to Equipment, set up your templates so they will automatically add these rates to a job invoice as line items. This is explained in the article Automatically add hours and mileage as line items to invoices.